Thursday, September 27, 2012

Overview of Portable QuickBooks Company file & its Benefits

Portable QuickBooks company file is a compact version of QuickBooks company file. It contains financial data only. Unlike QuickBooks company backup file, it does not contain related data such as templates, logos, images, and letters. File extension of portable QuickBooks company file is '.qbm'. It makes easy to move or share your QuickBooks company file to portable media or send over email.

How to Create Portable QuickBooks Compact File: You can create portable version of your QuickBooks company file by following steps:

  • Go to the File menu & select 'save copy or backup'.
  • Now select 'portable company file' & click on the next button.
  • Choose your desired location from the 'save in' drop down, default location is desktop.
  • Click 'save' and then OK button.
  • You have done.

Note: All above steps will apply for QuickBooks version 2007 to 2010. The steps are different for different version of QuickBooks.

How to Restore Portable QuickBooks Company File: Portable version of QuickBooks Company file can be restored by following bellow steps:

  • Go to the file menu & select 'open or restore company' file.
  • Now select 'restore a portable QuickBooks company file' & click on the 'next' button.
  • Choose the file that you have saved as .qbm. We have saved portable company file at desktop in the above section.
  • Select the location where you want to restore your portable company file. If you don't want to overwrite file then rename the file.
  • Finally click on the save button to restore QuickBooks company file.

How does Portable QuickBooks Company file Work? QuickBooks first uncompressed the .qbm file and then rebuilds the file as .qbw.

What do you use backup or portable company file? Answer of this question is totally depends upon purpose of use. Intuit recommends use Backup to protect your data from accidental loss & use portable company file to sent email or move to a portable media.

Benefits: Benefits of Portable QuickBooks Company File are listed bellow:
  1. Less space required to save the file as compared to backup.
  2. Prompt delivery of your QuickBooks data over email.
  3. Easily created & restored.
  4. Secure, Fast, & reliable to move over portable media.

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